Live sync
Square
Connect catalog, modifiers, payments, orders, discounts, product mapping, recipe costing, and variance workflows.
Inventory that moves with your kitchen.
Mobile-first inventory control for restaurants, cafes, boba shops, food trucks, dessert shops, and QSRs
Count faster, order smarter, and see food cost from your POS.
KitchenInvy gives food businesses one clean workspace for inventory, par ordering, waste, recipes, reports, and POS-connected margin insight, plus Pro iOS and Android companion apps for the shelf, cooler, truck, and prep table where counts actually happen.
Square live syncClover and Toast order importsPro iOS and Android companion apps
POS integration status
Bring sales, recipes, and inventory into the same conversation.
KitchenInvy is strongest when mobile counts and ordering connect back to what actually sold. Start with the POS workflow your business already uses, then map products to recipes, compare expected usage, and review margin without rebuilding reports by hand.
Catalog and orders
Clover
Use Clover API access to bring catalog and order history into KitchenInvy for supported inventory and reporting setup.
Standard API
Toast
Toast users can connect paid Standard API read-only access for location-based catalog and order-history import where scopes are available.
Admin API sync
Shopify
Use a Shopify Admin API access token with read_products and read_orders scopes to import products, variants, and recent order history.
Built for food businesses
Clear inventory workflows for the operators searching for answers now.
KitchenInvy is designed for small food businesses that need practical help with counts, par levels, restocks, waste, recipes, POS mapping, reporting, and mobile inventory work.
Restaurant inventory software
Restaurants
KitchenInvy helps independent restaurants replace scattered sheets with counts by area, supplier restocks, waste review, recipe cost, POS mapping, and owner-ready reporting.
See workflowCafe inventory managementCafes
KitchenInvy gives cafes a cleaner way to track drink ingredients, dairy, syrups, pastries, packaging, par levels, restocks, and recipe cost.
See workflowBoba shop inventory softwareBoba shops
KitchenInvy helps bubble tea shops track tapioca pearls, tea, milk, powders, syrups, toppings, cups, lids, seals, par levels, waste, recipe cost, and POS product mapping.
See workflowFood truck inventory managementFood trucks
KitchenInvy helps food trucks keep commissary, prep, truck storage, packaging, par levels, restocks, waste, and reports current from the computer or Pro companion app.
See workflowDessert shop inventory softwareDessert shops
KitchenInvy helps dessert shops track base ingredients, toppings, packaging, prep items, waste, recipe cost, par levels, restocks, and owner reports.
See workflowQSR inventory managementQSRs
KitchenInvy helps small QSR teams run faster inventory routines with role-based counts, supplier restocks, waste approvals, POS-connected recipes, and reports.
See workflowPro iOS and Android companion app
Your inventory should not be trapped on a computer.
The best time to update inventory is often when someone is standing in front of the shelf, cooler, prep table, or truck. KitchenInvy Pro gives your team a computer workspace for planning and reports, plus mobile companion apps for fast counts, barcode scans, and quick manager check-ins.
Pro iOS appPro Android appSame workspace
Count where the stock lives
Pro users can open the companion app in dry storage, cold prep, the truck, or the back office and update counts without carrying a laptop around the building.
Scan instead of searching
Use the device camera for barcode lookup so staff can move item by item with less typing and fewer wrong-item updates.
Same workspace, same sign-in
Your team can use the same Google, Apple, Microsoft, Yahoo, or email method they already use on the website.
Owner visibility on the move
Check low stock, order pressure, waste activity, and reports from wherever the day pulls you next.
Product preview
The daily inventory work finally lives in one place.
KitchenInvy connects the setup, counting, ordering, mobile scans, POS, recipes, reporting, and support work that usually gets scattered across spreadsheets, text messages, paper notes, and memory.
Dashboard
One calm daily command center
See low stock, active alerts, quick inventory updates, and the work that needs attention before service gets hectic.
Inventory and Counts
Built for real storage rooms
Count by location, save a whole section at once, keep item photos and units clear, and let Pro staff work from the computer or companion app.
iOS and Android
Your inventory travels with the shift
Use the Pro companion app to scan, count, review low stock, and sign in with the same provider your team already uses on the website.
POS and Recipes
Turn sales into ingredient insight
Map POS products to recipes, see discounts and pre-discount sales, copy similar recipes, and investigate stock variance.
Reports
Owner-ready numbers without rebuilding the story
Open inventory value, purchases, waste, food cost, turnover, menu margin, change log, and stock variance reports.
What owners feel first
Less cleanup, fewer surprises, and better decisions wherever the day takes you.
KitchenInvy focuses on the moments that make inventory expensive: stale counts, rushed orders, unreviewed waste, desktop-only workflows, and food cost questions that take too long to answer.
Launch with a cleaner inventory list
Start with manual entry, a guarded spreadsheet upload, or $199 white-glove setup assistance so your team is not stuck typing hundreds of items one by one.
Order before stockouts interrupt service
Use par levels and current counts to see what needs attention before the lunch rush, weekend prep, or supplier cutoff.
Manage the kitchen without being tied to the office
Use the Pro iOS and Android companion apps to count stock, scan barcodes, check priorities, and keep work moving from storage, prep, the truck, or the owner’s seat.
Catch waste and cost drift sooner
Log waste, review recipe cost, compare expected usage, and spot the small inventory issues that quietly pressure profit.
Give your team a system they can actually use
Staff can count from a phone, managers can review exceptions, and owners can keep sensitive settings and reports protected.
Choose the depth you need
Simple enough for daily use. Deep enough for serious operators.
See the value quickly, then compare the daily workflow, reporting depth, switching reasons, setup support, and data protections when they matter to the decision.
Daily workflowImport items, count stock, scan on mobile, plan orders, track waste, and keep records current.
Start Clean
Inventory setup without spreadsheet chaos.
Choose manual entry, upload the KitchenInvy template, or book $199 white-glove setup assistance so setup starts from a usable item list.
- XLSX import template
- Approved units
- White-glove option
Know What You Have
One organized inventory list for every ingredient and supply.
Keep item names, photos, categories, suppliers, storage areas, units, costs, barcodes, and par levels in one place your team can trust.
- Photos and barcodes
- Par levels and unit costs
- Discontinue and reactivate
Count Faster
Counts built for real storage rooms.
Open a storage location, count what is there, and update inventory without scrolling through a giant spreadsheet during a shift.
- Location-based counts
- Quick quantity updates
- Count history
Work On The Go
Pro iOS and Android companion apps for work away from a desk.
Open KitchenInvy from the kitchen, cooler, truck, or dining room so Pro teams can keep inventory current when the work is actually happening.
- Pro mobile access
- Camera barcode scans
- App-friendly counts
Order Smarter
Par-based restocks grouped by supplier.
See what is below par, plan a buffer for busy weeks, print or export the list, and save placed orders for future review.
- Supplier totals
- Buffer planning
- Placed order history
Reduce Waste
Make waste visible before it becomes normal.
Staff can submit waste with reasons and notes while managers approve or reject records before they roll into reporting.
- Approval workflow
- Reason tracking
- Estimated loss
Understand Food Cost
Connect menu items to the ingredients behind them.
Use POS-connected product mapping, recipe lines, copy-from recipes, pre-discount sales, discounts, and margin views to understand what menu items really cost.
- Square, Clover, Toast, and Shopify workflows
- Recipe copy tools
- Menu margin estimates
Stay Focused
The work that needs attention rises to the top.
Below-par inventory, zero stock, stale items, unmapped POS products, variance risk, and pending waste are pulled into focused action views.
- Role-aware alerts
- Manager task cockpit
- Recipient settings
ReportsExplain what inventory is worth, what changed, and where margin or usage may be slipping.
See what is on hand and the estimated value tied up in ingredients, supplies, and packaging.
Make month-end and year-end inventory review easier for owners and accountants.
Review placed restocks, supplier totals, and ordering patterns without rebuilding the story.
Use inventory movement and waste activity as an operating signal for food-cost pressure.
Turn discarded product into a reviewable record with reasons, approvals, quantities, and estimated impact.
Compare what sold against what should have been used so gaps are easier to investigate.
Estimate ingredient cost against sales to support smarter pricing and portion decisions.
See recipe cost, sale price, gross margin, and the ingredients driving cost.
Find slow-moving inventory and cash sitting too long on the shelf.
Know who changed quantities, when it happened, and why it was recorded.
Why switchMove beyond stale sheets, paper counts, desktop-only workflows, and POS-only reporting.
Spreadsheets get stale fast
A sheet is only accurate until the next unrecorded count, waste event, delivery, or manager note.
POS reports miss ingredient reality
Your POS can show sales, but KitchenInvy helps connect menu items to inventory, recipes, waste, and variance.
Generic inventory tools do not think like kitchens
Food businesses need par levels, storage locations, suppliers, waste approvals, recipe cost, and food-cost reports.
Desktop-only workflows slow teams down
Inventory happens in coolers, storage rooms, trucks, prep areas, and quick manager check-ins. KitchenInvy supports the desk and the mobile moment.
Enterprise systems are often too much
KitchenInvy keeps the daily workflow practical for small teams while still giving owners reports they can act on.
Setup and trustStart cleanly, protect business data, and get help when setup needs a human touch.
Let KitchenInvy help turn a spreadsheet or POS export into a cleaner starter inventory list, saving setup time so your team can get useful counts, ordering, and reports faster.
Self-service setupTeam invitesRole accessIn-app help
Role-based access
Admins, managers, staff, accountants, and read-only users can each see the pages that fit their job.
Encrypted POS credentials
Square access tokens and webhook keys are encrypted before storage and can be removed by authorized admins.
Workspace-separated data
Each restaurant workspace keeps its users, inventory, reports, POS setup, and support history scoped to that business.
Support built into the product
Customers can contact KitchenInvy from the app, and the support inbox keeps replies in one accountable thread.
Owner questionsAnswers for teams deciding whether to move beyond spreadsheets.
Why switch from spreadsheets?
Spreadsheets are flexible, but they are easy to forget, overwrite, or leave stale. KitchenInvy turns inventory into a daily workflow for counts, order planning, waste, reports, and accountability.
Where will we feel value first?
Most teams feel it first in cleaner setup, faster counts, and better order planning. The deeper value comes from waste review, reports, recipe cost, stock variance, and menu margin visibility.
Can staff use it without seeing owner-only information?
Yes. Role and page access controls let staff update inventory or submit waste while owners protect reports, billing, user management, and POS setup.
What makes the reports useful?
The reports are built around business questions: what is on hand, what was ordered, what was wasted, what changed, and where food cost or margin may need attention.
Pricing
Choose the plan that matches how your kitchen works today.
Start with cleaner inventory basics, add manager controls, or unlock the mobile companion apps, POS-connected recipe, margin, and variance insight with Pro.
Starter
$29/mo
Annual billing lowers it to $24.58/mo.Save $53 a year. Paid yearly at checkout.
Inventory essentials for one busy location.
- Inventory dashboard
- Item management and barcode updates
- Counts by location
- Supplier restocks
- Basic team settings
- 1 user account included
Operations
$69/mo
Annual billing lowers it to $58.25/mo.Save $129 a year. Paid yearly at checkout.
Daily controls for managers and owners.
- Everything in Starter
- Manager task cockpit
- Waste approvals
- In-app alerts
- Change log and management reports
- 5 user accounts included
Highest value
Pro
$129/mo
Annual billing lowers it to $108.25/mo.Save $249 a year. Paid yearly at checkout.
POS-connected inventory intelligence.
- Everything in Operations
- iOS and Android companion apps
- POS catalog connection
- Recipe and product mapping
- Menu margin estimates
- Expected usage and variance reports
- 15 user accounts included
Ready to manage your kitchen your way?
Start with one workspace your team can use from the computer, then unlock Pro iPhone and Android access when the work needs to move with the shift.
Sign up for KitchenInvy